MTO Guide
Created by Lee Rothfarb
rev.
21 November 2006
Eric J. Isaacson
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Note: Much of this information is now outdated. Please see MTO's
main page for
current information.
Table of Contents:
- Subscription to Music Theory Online (MTO)
- Retrieving MTO items
- World Wide Web (WWW)
- FileServer (mto-serv)
- articles, reviews, discussion items, announcements, dissertation listings, employment
opportunities
- musical examples and graphical figures
- entire issues
- File Transfer Protocol (FTP)
- Submitting Items to MTO
- Announcements
- New dissertations
- Employment opportunities
- commentaries on MTO items
- Searching the MTO database
- Important MTO addresses
- Important MTO documentation
- general MTO information
- software listing and retrieval guide
- guidelines for authors
- MTO editorial policy
- Appendix: SMT Policy on Advertisements and Reprints
NOTE: MTO subscribers may want to consult the MTO home page. This page has links to the
current issue and all back issues of MTO, to a form for searching the MTO database, and to
other important MTO documents.
For troubles with initiating or terminating a subscription, changing your subscription
address, postponing and then restarting mail delivery, changing your list password, using
the MTO FileServer (mto-serv), or other difficulties, see the Help Desk web page or send an email to:
- smt-help@societymusictheory.org
You should receive a response within 24 hours.
1. SUBSCRIBING TO MTO
You may fill out a convenient Web form to subscribe to and unsubscribe from
MTO, as well as set subscriber mailing options.
To subscribe to MTO via email, send a message to the following address:
- listproc@societymusictheory.org
There is no need to fill in the "Subject:" field of the mailing header. If
your mail utility requires it, type in a few letters; listproc will ignore anything in the
"Subject:" field. As the text of the message include the following single line
(no personal letterheads or signatures!):
- subscribe mto-list YourFirstName YourLastName
Replace "YourFirstName" and "YourLastName" with (obviously) your
first and last names. You will receive a message confirming your subscription, and an
informative welcome message. To cancel a subscription, send the following single line to
the listproc address (see above):
- unsubscribe mto-list
Do not include your first and last names in a cancellation request.
To receive a copy of this document, send a message to the listproc address, and as the
body of the message include the single line:
- information mto-list
Subscribers to MTO should note that the mailing list, mto-list, is solely for the
Editor's use, to broadcast MTO tables of contents and messages pertaining to MTO.
The list is not configured for communication among subscribers. Therefore please do not
send email to mto-list, or use a 'reply' command on email distributed through mto-list.
Further, please do not send requests for MTO items or documentation to mto-list. Request
all items and documents from the MTO FileServer, mto-serv (address and instructions
below). Finally, do not send email for the Editor to mto-list. Send all email for
the Editor to the address given below, in section 5.
2. RETRIEVING MTO ITEMS
a. World Wide Web (WWW)
Accessing MTO is most convenient on the web at the following URL: http://societymusictheory.org/mto/index.html
To see an overview of SMT Networking services, see
http://societymusictheory.org/
b. MTO FileServer
ASCII versions of MTO (Volumes 0 through 6) can be retrieved using the
MTO file server.
- Articles, reviews, discussion items, announcements, dissertation listings, employment
opportunities
To retrieve any of the aforementioned items, send an email message to the MTO FileServer,
mto-serv, at the following address:
mto-serv@societymusictheory.org
Leave the "Subject:" field blank, if possible, and as the only text of the
message include the following lines (no personal letterheads or signatures!):
Replace "YourEmailAddress" with your full email address. The words
"path" and "send" must appear. After the word "path,"
type your full email address (Bitnet users must include .BITNET). After the word
"send," replace "Item" with the item desired. The following
item-options are valid only when retrieving items from the current issue of MTO
(not valid for back issues!):
**********************************************************************
CAUTIONARY NOTE
Subscribers with restricted emailbox space should be careful when using the package
option. A full issue of MTO, text and musical examples, can be quite large and may
"crash" an emailbox of limited size. It may be safer to request a few files at a
time, and to remove them from the emailbox before requesting more files.
**********************************************************************
In order to retrieve items from past issues, subscribers must specify the desired
item(s) by standardized MTO filenames (as they appear in an MTO table of contents).
Filenames will be in the following form:
- mto.yy.v.i.author.xxx
- yy = year
- v = vol. no.
- i = issue no.
- author = author's name
- xxx = the item-type:
Replace "yy" with the last two digits of the year, "v"
with the volume number, "i" with the issue number, etc., as in: mto.93.0.1.neumeyer.art.
The dissertation (dis), announcement (ann), job (job), and
table-ofcontents (toc) files have no "author" component. Examples of
their filenames would be: mto.93.0.2.dis (for dissertations), mto.93.0.2.job
(for jobs), etc. For instructions on retrieving complete back issues as a package, see
section c below.
NOTE: To get a current list of all files in the MTO archive, request the document called mto.index
from mto-serv.
To get a directory, alphabetized by author, of all articles, reviews, and commentaries
published in MTO, request the file named toc.index
To get a directory, alphabetized by author, of all dissertation listings published in MTO,
request the file named diss.index
- Musical examples
The musical examples and graphical figures for MTO will be provided in the Graphical
Interchange Format, GIF for short (pronounced JIF). Like all graphical files, GIFs are
made up of binary code and cannot be safely mailed over telecommunications networks. In
order to be emailed without danger of corruption, the GIFs must be encoded,
"UUencoded" to be precise (UU = Unix-to-Unix, referring [originally] to the
transfer of files from one Unix machine to another). The UUencoding converts the binary
GIFs into plain ASCII text, which is safe for emailing. Once received, the UUencoded GIFs
must be UUdecoded (converted back to binary form), before they can be viewed. MTO provides
software for UUdecoding and for viewing musical examples on both IBM and Macintosh
computers. Retrieve the document named 'software.txt' for more information (see
section 6 below).
Specifying the package option when ordering the current issue of MTO will automatically
retrieve all associated musical examples. To retrieve musical examples for past issues, or
to retrieve examples for the current issue by their filenames (as listed in a table of
contents), send a message to mto-serv at one of the addresses given in section 2a, and as
the body of the message include only the following lines:
After the word "path," enter your full email address. Replace "FileName.gif"
with the name of the GIF file. Filenames will be in the standardized form "mto.yy.v.i.author.gif",
where yy = year, v = vol. no., i = issue no., author = author's name. Replace
"yy" with the appropriate year, "v" with the volume number,
"i" with the issue number, etc., as in: mto.93.0.2.london.gif. If an article
includes several musical examples, they may be contained in several GIF files. To retrieve
all GIFs for an article in a back issue, include an asterisk (*) in the filename (after
the author's name), as listed in the relevant table of contents (for example: mto.93.0.3.lindley*.gif).
Beware of requesting all GIFs at once!
GIF files, like all graphical files, can be quite large. If your emailbox space is
limited, ordering all GIFs at once may exceed the limit and crash your emailbox.
The examples will arrive, UUencoded, in email messages. Save the messages as files and
download them to your desktop machine. When saving MTO items as files, subscribers should
be sure to choose a name that conforms to the requirements of their desktop machine's
operating system (e.g. for DOS, a maximum of eight characters for the stem and three for
the extension: xxxxxxxx.xxx). [NOTE: Consult your local user services if you do not know
how to save email messages as files, or how to download files from the mainframe to your
desktop machine.] Once the files are on your desktop machine, decode them using the
decoding software supplied by MTO (instructions included with the software). Finally, view
them with the GIF viewing software provided by MTO. The document 'software.txt', available
through mto-serv, explains how to retrieve MTO software (see section 6 below).
- Entire issues
To retrieve the entire current issue of MTO, use the package option, described above
(section 2a). If retrieving the current issue via FTP, change to the /issues directory
(pub/mto/issues) and get
the file named mto.current. The current table of contents, also in the /issues directory,
is named toc.current (more information on FTP retrieval below).
To retrieve a complete back issue of MTO as a package (all articles and associated
musical examples, reviews, announcements, etc.), send a message to mto-serv (address in
section 2a), and as the body of the message include only the following lines:
The words "path" and "send" must appear. In the "path"
line, type your full email address). In the "send" line, after
"mto.pak.", replace "yy" with the last two digits of the year,
"v" with the
volume number, and "i" with the issue number, as in: mto.pak.93.0.1 Be
sure to include all periods.
Be careful when ordering a full issue of MTO all at once (see the cautionary note in
section 2a above).
If retrieving back issues of MTO via FTP, once logged in to societymusictheory.org (see below)
change directories to pub/mto/issues. Then change to the directory containing the
items for the desired issue. The directory names are in the form "mto.yy.v.i,"
explained above (e.g. mto.93.0.5).
NOTE: To get a current list of all files in the MTO archive, request the document called mto.index
from mto-serv.
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c. FTP Retrieval (File Transfer Protocol)
You can retrieve examples (and other file types) with FTP (File Transfer Protocol), and avoid the coding/decoding processes.
Implementations of FTP differ, making universally valid instructions impossible. Consult
your local user services for assistance. The general procedure is as follows:
At your mainframe prompt type: ftp societymusictheory.org
At the login prompt, type "anonymous," and at the password prompt, type
your email address. Once logged in, at the ftp> prompt type "cd pub/mto"
(without the quotation marks) to change to the mto directory. Then, change to the
directory containing the desired file by typing:
Before retrieving any musical examples (.gif files) , prepare FTP for a binary transfer
by typing "binary" at the ftp> prompt. If retrieving a plain text
file (for MTO, all filenames ending in .art, .rev, .tlk, .dis, .job, and .txt), it is
unnecessary to type "binary" at the ftp> prompt. If FTP has been set
to binary, to reset for transferring a text file, type "ascii" (without
the quotation marks) at the ftp> prompt.
To retrieve a file (text file or binary GIF), type (for example): get FileName.gif,
and the example file will be transferred to your mainframe. Repeat the "get"
command for all desired GIFs, or other filetypes (.art, .rev., etc.). (If you cannot
recall the filename[s], type "dir" to list the contents of the directory. Find
the desired file[s] and issue the "get" command followed by a filename. Use the
command "mget" to retrieve several files at once, all of which should be listed
on the same line.) Download the GIFs or other filetypes to your desktop. [NOTE: Before
downloading files, subscribers should rename the files to conform to the requirements of
their desktop machine's operating system (e.g. for DOS, a maximum of eight characters for
the stem and three for the extension: xxxxxxxx.xxx).] If your mainframe uses the Kermit
protocol for transferring files, make sure to set the mainframe's Kermit to
"binary" mode, and set the Kermit protocol of your desktop communications
program to "binary" as well before transferring any GIFs. The Kermit default
setting is usually "text," which is the proper setting for all other MTO
filetypes). Consult your local user services for assistance on how to set the mainframe's
Kermit program for binary and text transfers, and check the manual for your communications
software for instructions on how to set the program's Kermit protocol for both kinds of
transfers. Once the example files are on your desktop machine, you can view them with the
MTO-supplied GIF viewer.
NOTE: To get a current list of all files in the MTO archive, listed by directory, get the
document called mto.index (in the docs directory) from mto-serv or via FTP.
3. SUBMITTING ITEMS TO MTO
MTO subscribers may submit items by email, as described below, or may use a Web form to
submit items (see links immediately below). The section "MTO Submissions" on the
MTO home page has links to the forms.
a. Announcements
Send all announcements (about regional and national conferences,
workshops, lectures, lecture series, awards and grants, etc.) to the Editor (address in section 5 below). There is no special format for announcements, but the text
should include all important information, e.g. time, place, fees, deadline,
snailmail/email addresses and telephone/fax numbers of contact person(s). Alert the
Editor if the submitted format is the one preferred. Otherwise, the format (though
not the content) may vary slighly from the one submitted.
b. New dissertations
Send all listings for new dissertations to the Editor (address in section 5
below). The listing will appear only once. Use the following format for new dissertation
listings:
- AUTHOR: Last-Name, First-Name, Middle-Initial
- TITLE: "Dissertation-Title"
- INSTITUTION: Instituion-Name
- BEGUN: Month, Year
- COMPLETION: Month, Year
- ABSTRACT: 100-250 word abstract
- KEYWORDS: 6-10 topical keywords, separated by commas
- TOC: numbered chapter titles, if available
- CONTACT: Home-Address [optional]
- Voice:
- Fax:
Explanatory notes:
Title: Include a title even if it is a working title, and may not be definitive
Institution: Give full address (institution, dept., street address, city, state, zip code)
Completion: Give projected completion date; if completed, give that date
TOC (Table of Contents): Include working chapter titles, or finalized titles if available
Contact: Optionally, include author's home address; give voice and, if available, fax
telephone numbers.
Use an ASCII editor to create the file, or use a word processor and be sure to save the
file as ASCII text (consult the manual for instructions). Check the information carefully
before submitting the
listing.
c. Employment opportunities
Send announcements about job vacancies to the Editor (address given in section 5
below). Each submitted listing will appear in MTO only once, but listings may be submitted
again for
inclusion further issues of MTO. Use the following format to submit a listing:
- POSITION/RANK:
- INSTITUTION: School-Name
- QUALIFICATION: e.g. MM/theory, ABD, Ph.D/theory preferred SPECIALTY: optional
- DUTIES: list/description of teaching and other duties
- SEND: e.g. CV, publications, scores/tapes
- DEADLINE: month, day, year
- CONTACT: Name
- Address
- Email address
- Tel. nos.:
- voice:
- fax:
Use an ASCII editor to create the file, or use a word processor and be sure to save the
file as ASCII text (consult the manual for instructions). Check the information carefully
before submitting the listing to the Editor.
d. Commentaries on MTO items
As a way of distinguishing short, immediate responses to MTO articles from longer,
in-depth ones, commentaries on MTO items, and commentaries on other commentaries, should
be handled as follows:
1) brief, immediate responses of maximum 50 lines of text should be sent to mto-talk@societymusictheory.org. Such short commentaries
(and responses to commentaries) will be automatically distributed to all subscribers to
MTO's discussion list, mto-talk.
2) longer, in-depth responses of more than 50 lines of text should be sent to the Editor
(address in section 5 below) for
inclusion in the next issue of MTO. Authors of longer responses should retrieve the
document named 'authors.txt' for guidelines on
preparing electronic texts (see section 6 below).
4. SEARCHING THE MTO DATABASE
MTO maintains a database, searchable through email, that indexes all MTO articles and
reviews in five indexing categories: authors' names, item type, article titles, topical
keywords and cross references (article/commentary correlations). The database can be
searched either through a Web form, or with the MTO FileServer, mto-serv. To search the
database through the Web, connect with the URL: http://societymusictheory.org/mto/mto-search.html.
An introduction to the database, with a
short explanation on searching it, is available. To search the database using
mto-serv,
send a message to one of the mto-serv addresses (mto-serv@societymusictheory.org).
In the body of the message include a "path" line and a search command for any
one of the search categories, as shown below:
Replace "YourEmailAddress" with your full Email address. Bitnet
users must include the ".bitnet" suffix. (Alternatively, the
"path" line may be filled in with someone else's Email address.) The search
categories (ITEM, AUTHOR, etc.) need not be capitalized, but there must be no space
between the category and the "equals" sign, nor any between the
"equals" sign and the name/word being searched. Replace "LastName",
"TitleWord(s)", or "Keyword(s)" with the desired names or word(s). For
an ITEM search, specify one of the three item-types: article, review, or talk (=
commentary). Note that searches are carried out only for articles, reviews, and
commentaries, not for dissertations, general announcements, or for job opportunities
posted in MTO.
Case-sensitivity and Word-boundary Options
Searches are case-insensitive by default. To make a search case-sensitive, include the
plus-sign option ("+"). After the word "search" (followed by a space)
include a "+", as follows: search + KEYWORDS=Classical
Refine a search further by using the word-boundary option ("\b") to filter out
"Berger" and "Bergman," for example, when searching for
"Berg": search + \bBerg\b
"Wildcard" searches are possible: replace any single letter with a period (.),
or any series of letters with a period followed by an asterisk (.*). Boolean searches are
also possible, using the following Boolean operators: or, and, and not. The word-boundary
and plus-sign options may be incorporated. Four possible, separate search examples follow:
If no category is specified, all categories will be searched. For example, the line
"search Meyer" will locate a) all articles, reviews, and commentaries written by
Meyer; b) all titles containing the name "Meyer"; and c) all
articles/reviews/commentaries that have "Meyer" as a keyword. Note also that
searching for items by two different authors requires that the search category
"AUTHOR" be specified for both authors' names, as in the 1st search shown above.
The 1st search will not work if defined as follows: search AUTHOR=Todd or Johnson
The REFERENCE Field
To trace a discussion thread (a series of .tlk files) stimulated by an article, use the
REFERENCE field. The REFERENCE field is filled in with the standardized MTO filename of
the original article (as given in an MTO table of contents): search
REFERENCE=mto.95.2.2.Todd.art
This search will locate all commetaries on Todd's article published in MTO, 1995, vol. 2,
no. 2.
Separate search lines amount to separate searches. It is possible to link search
categories, in a single search line, with Boolean operators. Three examples follow:
The 3rd search, for example, will locate all commentaries on Todd's article that have
the keyword "semiotics." [NOTE: Keep in mind that "and" searches are
exclusive (BOTH words must occur for a result), while "or" searches are
inclusive (EITHER word may occur for a result).]
Complex Boolean searches are also permitted, so long as parentheses are surrounded by
spaces. Three examples follow:
The 3rd search will locate all commentaries by Todd that have the keyword "set
theory." Searches defined by very long lines, as in the 1st and 2nd searches, must not
have "hard" carriage returns at the ends of lines. The lines must wrap
around ("soft" returns). Beware of mailing utilites that, by default, replace
hard returns with soft returns at the ends of lines.
The search program will send the user the names of files whose indexing words match the
words specified in the search command(s). The files can then be retrieved, as described
above under the heading "RETRIEVING MTO ITEMS." If no matches are found, the
result "No matches found" will be reported.
5. IMPORTANT MTO ADDRESSES
a. Editor (editorial matters): mto-editor@societymusictheory.org
b. Reviews Editor: mto-reviews@societymusictheory.org
c. MTO Manager (administrative and technical matters): mto-manager@societymusictheory.org
d. For subscribing/unsubscribing to MTO: listproc@societymusictheory.org
e. For retrieving: individual items, entire issues, musical examples: mtoserv@societymusictheory.org
f. For retrieving MTO items with anonymous FTP:
replace "DirectoryName" with the desired directory: docs - MTO documentation
and info. files
issues - items in all MTO issues; specify issue directory in the format mto.yy.v.i, where
"yy" = last 2 digits of the year, "v" = volume number, and
"i" = issue number
software - MTO software (get and read software.txt) mto-talk - mto-talk discussion files
g. For searching the MTO database mto-serv@societymusictheory.org
http://societymusictheory.org/mto/mto-search.html
h. For help, write to smt-help@societymusictheory.org, or
go to the SMT Help Desk at the URL
http://societymusictheory.org/help/smt-help.html
6. IMPORTANT MTO DOCUMENTATION
a. mto-guide.html (the present document)
- subscription to MTO
- retrieving MTO items
- posting announcements, new dissertations, and job opportunities
- searching the MTO database
- important MTO addresses
- important MTO documentation
b. software.txt (a list of software
for MTO, and instructions for retrieving software packages)
c. authors.txt (guidelines for authors)
d. policy.txt (MTO editorial policy)
All of the above documents are in the "docs" directory. They may be retrieved
via FTP or with the MTO FileServer, mto-serv. Send an email message to the following
address:
mto-serv@societymusictheory.org
Leave the "Subject:" field blank, if possible, and as the text of the message
include the following lines (no personal letterheads!):
- path YourEmailAddress (Bitnet addresses must include .BITNET)
- send FileName.txt (use more than one 'send' line to retrieve more than one
document with a single message)
7. APPENDIX
Policies on advertisements and reprints
MTO and mto-talk are copyrighted publications of the Society for Music Theory (c)
1996-2001.
SMT has established policies for posting advertisements in MTO, and for reprinting
material that was published in MTO. Those policies are as follows:
POLICY ON ADVERTISEMENTS (postings to smt-list, ads in MTO)
- SMT Network Services will provide two opportunities for broadcasting advertisements:
- a) postings on smt-list, subject to review by the smt-list Manager.
- b) listings in Music Theory Online, subject to review by the MTO Editor
and
Co-editorial Board.
- Style. In character ads will be more like announcements of availability, including
pricing, than elaborate, hard-sell solicitations. Ads must direct readers to contact the
seller of a product. SMT networking managers (MTO Editor, smt-list, mto-list and
mto-talk managers)
will not act as sales intermediaries.
- Subject. Ads will be accepted for products or services that have direct relevance to the
professional needs of our membership. Examples: software for analysis, ear-training,
written theory drill, music notation, etc.; books, journals, and other publications
related to our discipline; ads soliciting membership in other related professional
organizations (AMS, ICMA, CMS, etc.).
- Distribution. Ads posted to smt-list will be broadcast to the list and compiled in a
monthly file, to be available for retrieval by the usual methods (smt-serv, gopher, FTP,
WWW). When broadcast on the list, the subject line will clearly indicate that it is an
advertisment. Ads included in MTO will be listed in the table of contents, in a special
division reserved for ads, and will be made available by the usual methods (mto-serv,
gopher, FTP, WWW).
- Submissions. Although we expect most submissions to come from smt-list and MTO
subscribers, anyone may submit advertisements. The decision to publish will be made by the
smt-list manager and MTO editor (with the Co-ed. Board, when questions arise) for their
respective publications, based on the above guidelines. Questionable cases will be
referred to the Networking Committee, which will consult with the Publication Committee
and/or Executive Board if further clarification is required.
- Remuneration. SMT offers this service free of charge and will receive no proceeds from
sales.
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POLICY ON REPRINTING ITEMS FROM SMT ELECTRONIC PUBLICATIONS
(smt-list, MTO, mto-talk)
Institutions or individuals who contribute material to our lists do not automatically
grant others permission to reprint it. Even in cases of job announcements, general
announcements, ads, and dissertation postings, where it is advantageous to distribute such
notices as widely as possible, SMT cannot grant blanket permission to reprint.
SMT does grant permission under the following conditions:
- The original posting includes a statement granting reprint permission, e.g., "This
vacancy notice may be reproduced and distributed freely." The networking operations
committee encourages authors who want their notices widely distributed to include such a
statement.
- If an announcement does not contain a statement granting permission to reprint, the
party wishing to reprint must request and receive permission from the author of the
original posting.
- The SMT publication that carried the original notice must be cited as the source if the
notice is reprinted verbatim.
- SMT does not charge for reprint permission.
- Requests to reprint from other sources, e.g., Spectrum, MTO, SMT Newsletter, should be
addressed to the editor of that source.
Please refer all questions regarding these policies to the Networking
Committee Chair, currently Aleck Brinkman (aleck@theory.esm.rochester.edu).
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